What's inside
- Budget tab: total budget, guest count and date; 14 categories with typical shares (edit or add up to 25)
- Per-guest categories (catering, rentals, stationery, cake, favors): enter a per-guest price and the estimate updates when the guest list changes
- Estimate vs budget, cost per guest, paid so far and still owed per category
- Payments tab: each deposit and installment with due date and status; unpaid past-due payments turn red
- Cash Plan: unpaid payments by month for the next 18 months, plus overdue, unscheduled, and money you still owe with no payment scheduled yet, so the final month isn't a surprise
- Sample: a $30,000, 110-guest wedding with real deposits
Checked, not just designed: zero formula errors; estimates, amounts paid and owed, and every month of the cash plan match an independent calculation.
Works in Excel and Google Sheets.
Try the free version first
The free online calculator uses the same model for a quick answer. The spreadsheet adds tracking, history and the full views.